With INKY's Email Signatures, you're in control. Administrators have the flexibility to roll out this feature at their own pace, using incremental adoption methods to seamlessly integrate it into their organization.

If you've reached this point, your team should have access to the Email Signatures configuration page, which can be found here: https://app.inkyphishfence.com/settings/signatures. If you encounter an Information Panel indicating that you're not licensed, please don't hesitate to contact us at support@inky.com for assistance.

Enable for all Users

If you want to completely cut over all users onto signatures without

1. Navigate to https://app.inkyphishfence.com/settings/signatures and select the “Default” Profile from the top right profile selector.

2. Select “Enable support for team-wide-company signature for outbound mail” and choose the “Required” radial option.

   Open

   

3. Scroll down to the User Signature Settings

   1. Check “Enable user-specific signatures for outbound mail” and…

   2. Optionally, “Use Directory API Access for user-specific signature data (e.g., name, primary email, department, and job title).”

4. Select “Save Changes”

5. Congratulations, Email Signatures will now apply to all mail for all users. If you want to have a custom layout for individual users or groups, create a new profile following the kb: Profiles.

Incremental Adoption

The simplest way to configure incremental adoption is by using specific profiles for individuals or groups. To learn more about profiles and how their assignments work please review Profiles. The “Default” profile will always work as a catch-all rule, if enabled, that all users will match against. If the Default profile is disable, then only users matching a specific profile will get Email Signatures added to their mail.

With that in mind, follow the below steps to enable specific email addresses and/or groups to use Email Signatures:

1 - Disable Default Profile

1. Navigate to https://app.inkyphishfence.com/settings/signatures and select the “Default” Profile from the top right profile selector.

2. Uncheck “Enable support for team-wide-company signature for outbound mail.”

   Open

   

3. Scroll down to the User Signature Settings and uncheck “Enable user-specific-signatures for outbound mail.”

4. You’ll see a “Note: The signature is disabled under the currently displayed settings. Don't forget to enable it when ready to go live.” at the bottom where you’ll then hit “Save.”

Now that the default is disabled, we’ll need to create a new Profile and assign specific users to it.

2 - Create New Profile

1. At the top right of https://app.inkyphishfence.com/settings/signatures select the profile dropdown menu and click “Manage Profiles.”

2. In the Manage Signature Profiles popup select “New Profile”

3. Give the profile a Label then add either a list of email addresses or select specific groups.
   Emails are a list of typed out email addresses, they are not directly pulled from Microsoft 365 or Google Workspace. However, groups are pulled directly from Microsoft 365 or Google Workspace API using the domain and directory access that must be enabled here: API Access

4. Select “Create” and you’ll have the newly created profile, click “Done” on the previous screen to return to the settings page.

3 - Enable New Profile

1. Once on the settings page use the Profile dropdown at the top right corner to select the profile you just created. You’ll know you’re editing a Profile based on the helper text at the bottom of the screen that will say Note: You are currently configuring a signature profile ($ProfileName) that affects only some users.
   
   

2. From there you can enable and disable any settings and you’ll only affect the selected profile, and members of that profile.

3. Optionally, force enable signatures for a given profile.

   1. Select “Enable support for team-wide company signature for outbound mail.”

   2. Then hit the icon on the right side of the setting that looks like a skyscraper to force the settings change as an override. This will ensure that any changes made to the default policy will not affect the profile.

      You will then see a green user's icon the denotes an overridden setting.

   3. Scroll down to the User Signature Settings and select “Enable user-specific signatures for outbound mail” and “Use Directory API Access for user-specific signature data (e.g., name, primary email, department, and job title).”

   4. Finally, optionally click on any remaining Skyscraper icons to force override any settings you don’t want inherited from the “Default” profile. This will ensure that any changes to the default will not affect a given profile - if that’s needed.