With INKY's Email Signatures, you're in control. Administrators have the flexibility to roll out this feature at their own pace, using incremental adoption methods to seamlessly integrate it into their organization.

If you've reached this point, your team should have access to the Email Signatures configuration page, which can be found at this link. If you encounter an Information Panel indicating that you're not licensed or that the feature is "coming soon," please don't hesitate to contact us at support@inky.com for assistance.

Incremental Adoption

INKY Email Signatures are built using multiple components which make up a complete signature. At a high level those components can be broken down into three sections:

• Disclaimer Text - contains appended text at the bottom of the signature.

• Team Signature - contains footer images, company logo, and company data (e.g., Company Name, location, call-to-actions, etc.)

• User Signature - contains user signature specific information.

INKY has designed each component of our Email Signatures to be used individually, yet when combined seamlessly to create a complete signature. This design approach allows administrators the flexibility to activate specific sections one at a time, making it easier to integrate the feature without disrupting existing user signatures.

Team Wide Signature Adoption Approaches

To meet your unique needs, you can choose from one of the adoption approaches outlined below for a successful rollout of INKY's Email Signatures across your organization.

The Team Signature as a whole can roll out using 3 different methods:

1. Opt-In: The feature is off by default, but individual users can opt-in via the User Dashboard

2. Opt-Out: The feature is on by default, but individual users can opt-out via the User Dashboard

3. Required: The feature is on, and individual users cannot opt-out

Disclaimer Only

With the following options selected a team can enable Team wide disclaimer text to get added on all New Mail, and optionally, Replies and Forwards.

1. Check - Enable support for team-wide company signature for outbound mail.

2. Select - Opt-In to ensure user signatures are not automatically added. The feature is off by default, but individual users can opt-in via the User Dashboard.

3. (Optional) Select - Update the sender’s Sent Items folder so they can see signatures added via the outbound server. This requires Remediation API Access and only applies to mail sent from Office 365 accounts.

4. Leave company information blank until the “Append the following text to the bottom of the signature:” option.

5. Add your disclaimer text and optional select the following options.

   1. Include footer text in signatures on replies.

   2. Include footer text in signatures on forwards.

After these options are selected and disclaimer text added you’ll see a preview of the team wide signature at the bottom of the page.

Disclaimer and Footer Image

Follow the above steps to configure the disclaimer and now enable a footer image to promote anything you’d like from your organization.

1. Check - Include a footer image across the bottom of the signature.

   1. A footer image should be short and wide, with an aspect ratio of width to height between 1 and 10.

   2. It is recommended to be no longer than 600px with 450px being optimal for mobile viewing.

   3. Image size should be as small as possible, while maintaining clarity with a maximum size of 200KB

2. (Optional) Include a link footer image to the following URL. This options will add an href to the footer image ensure when a recipient clicks on the image it navigates to this destination.

Then scroll down to preview the signature that now includes a footer image and disclaimer text.

Disclaimer, Footer Image, and Company Information

Follow the above steps and now add company information to be included in the overall signature

The Team Signature Data section includes the following:

• Company name

• Location

• Website URL and Link text

• Call-to-action URL and Link text

• Logo

User Signature Adoption Approaches

The User Signature is a separate component contained within a complete INKY Email Signature, they can be enabled or disabled, independently of Team Signature. Enabling the User Signature is easy but requires a few decisions.

• Admins have the option to pull initial user-specific signature data directly from the directory API (Microsoft or Google). If this option is unchecked, then a user must input their personal information for it to show in an Email Signature.

• Requiring end users to explicitly opt-in to use a personalized signature is an available option giving users the flexibility to take part in the signature rollout process or, if unchecked, enabled explicitly with directory information pulled from the corresponding provider.