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With INKY's Email Signatures, you're in control. Administrators have the flexibility to roll out this feature at their own pace, using incremental adoption methods to seamlessly integrate it into their organization.
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INKY has designed each component of our Email Signatures to be used individually, yet when combined seamlessly to create a complete signature. This design approach allows administrators the flexibility to activate specific sections one at a time, making it easier to integrate the feature without disrupting existing user signatures.
Team Wide Signature Adoption Approaches
To meet your unique needs, you can choose from one of the adoption approaches outlined below for a successful rollout of INKY's Email Signatures across your organization.
The Team Signature as a whole can roll out using 3 different methods:
Opt-In: The feature is off by default, but individual users can opt-in via the User Dashboard
Opt-Out: The feature is on by default, but individual users can opt-out via the User Dashboard
Required: The feature is on, and individual users cannot opt-out
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These settings only control the Team Signature, which contains the company information, logos, footers, and disclaimer text, not the User Signature.
Disclaimer Only
With the following options selected a team can enable Team wide disclaimer text to get added on all New Mail, and optionally, Replies and Forwards.
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Company name
Location
Website URL and Link text
Call-to-action URL and Link text
Logo
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User Signature Adoption Approaches
The User Signature is a separate component contained within a complete INKY Email Signature, they can be enabled or disabled, independently of Team Signature. Enabling the User Signature is easy but requires a few decisions.
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Admins have the option to pull initial user-specific signature data directly from the directory API (Microsoft or Google). If this option is unchecked, then a user must input their personal information for it to show in an Email Signature.
Requiring end users to explicitly opt-in to use a personalized signature is an available option giving users the flexibility to take part in the signature rollout process or, if unchecked, enabled explicitly with directory information pulled from the corresponding provider.