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2024-06-26
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INKY Signatures Summer Refresh! |
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We’ve just released our next version of Signature Management including new features and enhancements we think you’ll love!
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We’ve heard the feedback that customers want to arrange the data fields available to them in a manner that fits their company’s style and aesthetic appeal. With INKY's new Signature configuration tools you’re able to design your organization signature as you see fit.
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2024-07-24
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Rolling out throughout July 24th, 2024. |
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Receiving sharing links from third parties has been the cause of many concerns due for phishing. We’ve added a new Caution Threat Category called External Sharing Link. This category will currently work against SharePoint and OneDrive shared objects but will expand to other third-party services in the future.
The protection will be enabled by default but will not contain any “Trusted” Microsoft tenants.
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For Microsoft Tenants that you DO NOT wish to receive an External Sharing Link warning you can simply add their tenant’s name in the “Do not warn about the following trusted Microsoft tenant domains” multi-box and it will suppress the External Sharing Link threat category for that tenant.
The tenant’s name is the subdomain of the tenant address found within an M365 system that ends in .onmicrosoft.com for example, polvocapital.onmicrosoft.com - polvocapital would be entered in the multi-box to suppress the External Sharing Link threat category for Polvo Capitals tenant.
The External Sharing Link threat category by itself is just a caution banner, however, if it’s coupled with additional categories, such as First-Time Sender, it’ll push towards being a dangerous message more quickly than previously.
Configured your External Sharing Link at the bottom of https://app.inkyphishfence.com/settings/signatures and select “Use custom arrangement of data fields for company and user details” to get started.
With our new Signature builder, you’ll be able to:
Add as few or many rows
Add a second column to split user and company information if desired
Move rows up and down
Select specific data to go into each row
Customize the Separator values (e.g., “|”)
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analysis and for our customers that utilize Organizations to manage many teams this setting can be inherited from the Organization profile.
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Users have always had the option to opt out of their own personal signature, while a company signature was still required. We’ve given more control to admins now with the ability to enforce user signatures with multiple options and configure which fields should be user modifiable.
Admins have the option to Require User Signatures by default or allow them to opt-out or opt-in. If a team wants to impose a standard signature for all of their users, then the new Required option is there to help.
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We’ve also enhanced the configuration at an individual field level giving you more control over what end users are able to edit or use in their signatures.
Available options are:
User Modifiable (available to edit by an end user in the user-center)
Read-Only (will show as grayed out in the user-center)
Unused/Hidden (won't be shown in the user-center)
You can also enforce if the data should be pulled from the available API (Microsoft or Google).
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Delegated Tenant Access
Found at the bottom of https://app.inkyphishfence.com/settings/api-access for a given team you’ll find an option to enable or disable Delegated Access to Tenant Mail Content.
When Delegated Mail Content Access is enabled, parent and ancestor organization administrators will be authorized to access sensitive mail content within your tenant, such as the body of the mail. Note that this applies only to administrators who can remediate mail (Policy Admin, Super Admin).
To modify this section, you must be signed in as an administrator with mail content permissions on the team's tenant and have Directory and Remediation API Access granted.
This is not the MSP admin account but the end customers admin account.
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First class support for Social Media Icons is now generally available. Configure your organization’s socials based on your preferred rendering. Once added you can then add them to your custom signature arrangement using the builder.
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Enforce a maximum image height for both the Logo and Footer images. The image will stay the same aspect ratio while the height is adjusted.
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Under Styling & Formatting you’ll find a new “Include a vertical separator…” option that lets you set a line between the Logo Image and the Signature. It can be customized by the pixel width and the color.
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Customize the prefix (e.g., W:, M:, F:,) for Work, Mobile, and Fax numbers. The fields support basic HTML if you want to get custom or paste in an emoji and it’ll just work!
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End-User Read Receipt Option on Encrypt Action
When adding an action to an Outbound Mail Protection rule you can select the Cog Icon to customize the action setting. This action configuration now allows you to include read receipts when sending encrypted messages.
As an admin navigate to https://app.inkyphishfence.com/settings/outbound and configure your specific rule and when you add the encryption action you can select “Send Read Receipts”
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When an end user opens an encrypted email by navigating through the login process the sender of the encrypted email will receive the below Email Encryption message view notification.
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Adding a readable action summary to the Outbound Mail Protection rule editor gives admins more visibility on the exact actions that are selected.
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If your team utilizes Cybsafe on the https://app.inkyphishfence.com/settings/phishing-awareness-training we’ve updated the matching algorithm to ensure we identify their phishing training emails. No action is required if the Cybsafe provide is already selected.
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There may have been times, when scrolling through large list of messages on the message list view within the Observations Page or Custom Dashboard. We’ve implemented a fix that should resolve this issue but if you continue to experience it, please reach out to support@inky.com.